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Automated Tasks

Optima Sentinel lets you set up automation rules: If X happens, do Y for me. 
👤 Watch SoundPro's price. If it drops more than 10%, lower my price by 8%

🤖 Done! Auto-pricing rule created:
   ├─ Check SoundPro's price every 6 hours
   ├─ If price drops more than 10%, generate a repricing plan
   ├─ Send for your approval before executing
   └─ ✅ Rule created

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How It Works

1

Describe your rule

Use plain language, like “Notify me when inventory drops below 10”
2

AI creates the rule

Automatically understands your intent, sets check frequency and trigger conditions
3

Scheduled execution

Sentinel automatically checks at the configured frequency
4

Trigger action

When conditions are met, AI takes action or sends a notification for your approval

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Use Cases

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Competitor Monitoring

Watch SoundPro. If they drop price by more than 10%, lower mine by 8%

Watch SoundPro and notify me when they launch new products

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Inventory Management

Send a purchase order to the supplier when inventory drops below 10 units

Auto-delist products when they're out of stock

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Social Media

List my limited edition when TikTok views hit 100K

Notify me if anyone complains about our product on social media

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Review Management

Draft a reply when there's a new negative review

Notify me of any brand mentions on Reddit

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Auto-Fulfillment

Automatically generate and ship digital products when ordered

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Full Scenario List

ScenarioYou sayAI does
Competitor repricing”SoundPro drops 10%, I drop 8%“Check competitor → Generate plan → Approve → Execute
Viral video → list product”List limited edition when TikTok hits 100K views”Check views → List product when reached
Low stock reorder”Reorder when inventory drops below 10”Check stock → Generate PO → Send email
Negative review reply”Draft a reply for negative reviews”Monitor reviews → Sentiment analysis → Draft reply
Digital product fulfillment”Auto-generate and ship on order”Check orders → AI generate → Fulfill
New product alert”Tell me when SoundPro launches something new”Check competitor → Notify on new products
Social sentiment”Notify me of complaints about us”Cross-platform search → Sentiment → Push alert

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Creating Rules

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Conversational

Just tell AI what you want to monitor in plain language: 
Set up a rule: check inventory every morning, notify me for items below 20 units

Check competitor prices every 6 hours

Send me a weekly sales report every Monday via email
AI will automatically understand and create the rule, including check frequency, trigger conditions, and actions.

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Check Frequency

You can specify how often to check:
You sayFrequency
”Check every hour”Every 1 hour
”Every 6 hours”Every 6 hours
”Check daily”Every 24 hours
”Every Monday”Weekly Cron
”Weekdays at 9 AM”Cron expression
Not sure about frequency? Just describe your needs and AI will recommend an appropriate interval. For example, competitor pricing every 6 hours, inventory checks once daily.

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Managing Rules

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View Rules

Show all my monitoring rules

Which rules are currently running?

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Pause and Resume

Pause the competitor repricing rule

Resume inventory monitoring

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Manual Trigger

Check competitor prices right now
Run immediately without waiting for the next scheduled time.

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View Execution Logs

Show recent execution logs for the repricing rule
See results of each execution: whether conditions were met and what actions were taken.

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Delete Rules

Delete the competitor repricing rule

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Approval Workflow

For rules involving money or critical operations, Sentinel will ask for your confirmation before executing.

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Scenarios Requiring Approval

  • Adjusting product prices
  • Creating or modifying products
  • Sending emails to suppliers
  • Other financial operations

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Approval Channels

You can approve through three channels:

AI Chat

Reply “approve” or “reject” directly in the conversation

Email

Click the approval button in the notification email

Dashboard

Review and approve in the Dashboard

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Auto-Execute

If you trust a rule, you can enable auto-execution: 
Set the repricing rule to auto-execute without approval
In auto-execute mode, AI will take action immediately without waiting for confirmation. Only enable this for low-risk operations.

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Notification Settings

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Channels

ChannelDescription
AI ChatReceive notifications in the conversation (enabled by default)
EmailSend to your email address
WebhookPush to a custom URL

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Configure Notifications

Also send repricing results to my email tom@example.com

Send inventory alerts to my Webhook

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Daily Digest

Send me a daily execution summary at 9 AM
Get an overview of all rule executions at a glance.

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Failure Handling

If a rule execution fails (e.g., network timeout), Sentinel will:
  1. Auto-retry — With increasing intervals (30s → 1min → 5min → 15min)
  2. Failure alert — Notify you after multiple consecutive failures
  3. Auto-pause — Stop automatically if errors accumulate, preventing wasteful execution
When you receive a failure alert, check if the rule configuration is correct, or manually trigger a run to diagnose the issue.

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Scout + Sentinel Combo

Scout discovers, Sentinel watches.
  1. Use Scout to discover a trending competitor product SoundPro
  2. Set up a Sentinel rule: “Watch SoundPro, notify me if price drops more than 10%”
  3. A week later SoundPro drops 15%, Sentinel notifies you
  4. You approve, AI automatically adjusts your product price
  1. Use Scout to discover a trending product on TikTok
  2. Set up a Sentinel rule: “Auto-list the product when this video hits 500K views”
  3. Video goes viral, Sentinel triggers the listing process

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Best Practices

Start with notifications

Set up notification-only rules first, then enable auto-execution once comfortable

Reasonable frequency

No need to check every minute — choose frequency based on the scenario

Approve critical actions

Enable approval for operations involving price, inventory, or money

Review rules regularly

Clean up rules you no longer need to avoid wasteful execution
Automation rules act on your behalf. Make sure your rule descriptions are clear and accurate. Start with notification mode, observe for a while, then switch to auto-execution once you’re confident in the results.