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Documentation Index

Fetch the complete documentation index at: https://docs.optima.onl/llms.txt

Use this file to discover all available pages before exploring further.

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Inventory Management

Stay on top of inventory levels to avoid stockouts or overstocking.

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View Inventory

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Inventory Overview

Show inventory status

Display all product inventory

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View Single Product

How much inventory for "Bluetooth Headphones"

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View by Variant

Show "T-Shirt" inventory by size

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Low Stock Alerts

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View Low Stock

Which products are low in stock

Show products with inventory below 10

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Set Alert Threshold

Alert me when inventory falls below 5
Set appropriate alert thresholds based on product sales velocity. Higher for bestsellers.

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Update Inventory

Important: Inventory must be updated at the variant (SKU) level. Products with multiple options (like different colors/sizes) need inventory set for each variant separately.

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Add Inventory

Add 100 to "Bluetooth Headphones" inventory

Restock: T-Shirt S size 50, M size 80

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Set Inventory

Set "Bluetooth Headphones" inventory to 200

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Set by Variant

Set "T-Shirt" red S size inventory to 30

Set "T-Shirt" inventory by size: S 30, M 50, L 40

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Reduce Inventory

Reduce "Bluetooth Headphones" inventory by 10

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Inventory Reservation

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Reserve Inventory

Reserve 5 "Bluetooth Headphones"
Reserved inventory won’t be claimed by other orders.

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Release Reservation

Release reserved inventory for "Bluetooth Headphones"
Reserved inventory is automatically released when orders are cancelled.

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Inventory History

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View Change Log

Show inventory history for "Bluetooth Headphones"
Shows:
  • Change time
  • Quantity changed
  • Reason (sale, restock, adjustment, etc.)
  • Operator
Analyze inventory change trends for "Bluetooth Headphones"

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Stock Adjustments

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Discrepancy Adjustment

When actual inventory doesn’t match the system: 
"Bluetooth Headphones" actual inventory is 95, please adjust

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Bulk Inventory Count

Bulk update inventory for these products
[Upload inventory spreadsheet]

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Inventory Strategy

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Safety Stock

Set safety stock for "Bluetooth Headphones" to 20
Auto-reminds to restock when below safety stock.

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Restock Recommendations

Give me restock recommendations based on sales data
AI analyzes sales velocity to recommend restock quantities.

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Multi-Warehouse

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View Warehouse Inventory

Show inventory distribution by warehouse

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Transfer Inventory

Transfer 50 Bluetooth Headphones from Warehouse A to Warehouse B

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Best Practices

Conduct weekly or monthly counts to ensure accuracy.
Base alert thresholds on sales velocity and restock lead time.
Consider clearance sales for long-stagnant inventory.
Pre-reserve inventory for large orders or VIP customers.