> ## Documentation Index > Fetch the complete documentation index at: https://docs.optima.onl/llms.txt > Use this file to discover all available pages before exploring further. # Automated Tasks > Create rules in plain language, let AI watch and act for you # Automated Tasks Optima Sentinel lets you set up automation rules: **If X happens, do Y for me**. ``` 👤 Watch SoundPro's price. If it drops more than 10%, lower my price by 8% 🤖 Done! Auto-pricing rule created: ├─ Check SoundPro's price every 6 hours ├─ If price drops more than 10%, generate a repricing plan ├─ Send for your approval before executing └─ ✅ Rule created ``` ## How It Works Use plain language, like "Notify me when inventory drops below 10" Automatically understands your intent, sets check frequency and trigger conditions Sentinel automatically checks at the configured frequency When conditions are met, AI takes action or sends a notification for your approval ## Use Cases ### Competitor Monitoring ``` Watch SoundPro. If they drop price by more than 10%, lower mine by 8% ``` ``` Watch SoundPro and notify me when they launch new products ``` ### Inventory Management ``` Send a purchase order to the supplier when inventory drops below 10 units ``` ``` Auto-delist products when they're out of stock ``` ### Social Media ``` List my limited edition when TikTok views hit 100K ``` ``` Notify me if anyone complains about our product on social media ``` ### Review Management ``` Draft a reply when there's a new negative review ``` ``` Notify me of any brand mentions on Reddit ``` ### Auto-Fulfillment ``` Automatically generate and ship digital products when ordered ``` ## Full Scenario List | Scenario | You say | AI does | | --------------------------- | -------------------------------------------------- | ---------------------------------------------------- | | Competitor repricing | "SoundPro drops 10%, I drop 8%" | Check competitor → Generate plan → Approve → Execute | | Viral video → list product | "List limited edition when TikTok hits 100K views" | Check views → List product when reached | | Low stock reorder | "Reorder when inventory drops below 10" | Check stock → Generate PO → Send email | | Negative review reply | "Draft a reply for negative reviews" | Monitor reviews → Sentiment analysis → Draft reply | | Digital product fulfillment | "Auto-generate and ship on order" | Check orders → AI generate → Fulfill | | New product alert | "Tell me when SoundPro launches something new" | Check competitor → Notify on new products | | Social sentiment | "Notify me of complaints about us" | Cross-platform search → Sentiment → Push alert | ## Creating Rules ### Conversational Just tell AI what you want to monitor in plain language: ``` Set up a rule: check inventory every morning, notify me for items below 20 units ``` ``` Check competitor prices every 6 hours ``` ``` Send me a weekly sales report every Monday via email ``` AI will automatically understand and create the rule, including check frequency, trigger conditions, and actions. ### Check Frequency You can specify how often to check: | You say | Frequency | | ------------------ | --------------- | | "Check every hour" | Every 1 hour | | "Every 6 hours" | Every 6 hours | | "Check daily" | Every 24 hours | | "Every Monday" | Weekly Cron | | "Weekdays at 9 AM" | Cron expression | Not sure about frequency? Just describe your needs and AI will recommend an appropriate interval. For example, competitor pricing every 6 hours, inventory checks once daily. ## Managing Rules ### View Rules ``` Show all my monitoring rules ``` ``` Which rules are currently running? ``` ### Pause and Resume ``` Pause the competitor repricing rule ``` ``` Resume inventory monitoring ``` ### Manual Trigger ``` Check competitor prices right now ``` Run immediately without waiting for the next scheduled time. ### View Execution Logs ``` Show recent execution logs for the repricing rule ``` See results of each execution: whether conditions were met and what actions were taken. ### Delete Rules ``` Delete the competitor repricing rule ``` ## Approval Workflow For rules involving money or critical operations, Sentinel will ask for your confirmation before executing. ### Scenarios Requiring Approval * Adjusting product prices * Creating or modifying products * Sending emails to suppliers * Other financial operations ### Approval Channels You can approve through three channels: Reply "approve" or "reject" directly in the conversation Click the approval button in the notification email Review and approve in the Dashboard ### Auto-Execute If you trust a rule, you can enable auto-execution: ``` Set the repricing rule to auto-execute without approval ``` In auto-execute mode, AI will take action immediately without waiting for confirmation. Only enable this for low-risk operations. ## Notification Settings ### Channels | Channel | Description | | ------- | -------------------------------------------------------------- | | AI Chat | Receive notifications in the conversation (enabled by default) | | Email | Send to your email address | | Webhook | Push to a custom URL | ### Configure Notifications ``` Also send repricing results to my email tom@example.com ``` ``` Send inventory alerts to my Webhook ``` ### Daily Digest ``` Send me a daily execution summary at 9 AM ``` Get an overview of all rule executions at a glance. ## Failure Handling If a rule execution fails (e.g., network timeout), Sentinel will: 1. **Auto-retry** — With increasing intervals (30s → 1min → 5min → 15min) 2. **Failure alert** — Notify you after multiple consecutive failures 3. **Auto-pause** — Stop automatically if errors accumulate, preventing wasteful execution When you receive a failure alert, check if the rule configuration is correct, or manually trigger a run to diagnose the issue. ## Scout + Sentinel Combo Scout **discovers**, Sentinel **watches**. 1. Use Scout to discover a trending competitor product SoundPro 2. Set up a Sentinel rule: "Watch SoundPro, notify me if price drops more than 10%" 3. A week later SoundPro drops 15%, Sentinel notifies you 4. You approve, AI automatically adjusts your product price 1. Use Scout to discover a trending product on TikTok 2. Set up a Sentinel rule: "Auto-list the product when this video hits 500K views" 3. Video goes viral, Sentinel triggers the listing process ## Best Practices Set up notification-only rules first, then enable auto-execution once comfortable No need to check every minute — choose frequency based on the scenario Enable approval for operations involving price, inventory, or money Clean up rules you no longer need to avoid wasteful execution Automation rules act on your behalf. Make sure your rule descriptions are clear and accurate. Start with notification mode, observe for a while, then switch to auto-execution once you're confident in the results.